Executive expertise that executes.
AI that prompts you.
ExecFlow reads your records, drafts the work, and brings you the decisions. You never write the prompt. You answer the question and approve the work.
In beta with a small group of early testers.
Every other tool opens here
Blank. Waiting for you to think of the question.
ExecFlow opens here
Tuesday morning
Good morning.
Needs your attention
The Bell framing quote went quiet nine days ago. I drafted the follow up. Approve and send?
How it works
You run the business. It runs the loop.
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01
Tell it about the business.
Your mission, your goals, how the work comes in, and what the season does to you. It asks the way an advisor would, not the way a form would.
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02
Accept the setup it proposes.
A general manager, plus the specialists and pipelines a business like yours needs. Keep the ones that fit. Anything you apply can be undone.
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03
Answer and approve.
One ranked list of drafts, questions and recommendations. Approve it, edit it first, or reject it.
Watch
The whole idea, start to finish.
One fictional business: the question it opens with, the work it does overnight, the stage that runs itself, and the approval that sends. Sound on, or follow the captions.
Every figure on screen is sample data and is labelled as such in frame.
What you get
Everything it takes to run the day to day.
One manager, many specialists
Your general manager hands each job to the specialist it needs. One screen shows which agent and which person covers each area.
Starts from your mission
Your mission and business context are written into every agent's instructions, and your general manager plans against your goals.
Works on a schedule
Hourly, daily, weekly, or described in plain words. A record reaching a stage can start the agent it needs.
Every send waits for you
Every email and postcard waits for someone on your team to approve it, and the exact content approved is locked.
Every change on record
Each change an agent makes to a record is kept with the value it replaced, and every record keeps its history.
Know what it costs
See what each agent's work cost, in minutes and dollars. A monthly limit stops the work when it is reached.
Aligned
Every agent starts from your mission.
Tell it once what the business is for, where it is headed and what the season does to you. That picture is written into every agent's instructions, and your general manager plans against the goals you set.
So the questions it brings you come from your business, not from a blank box.
You can see what each agent remembers and how sure it is. Confirm it, pin it, or correct it, and it uses your correction from then on.
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Mission The builder Cedar Ridge families recommend
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Goal · your general manager plans against it Fill the spring framing calendar
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Season and constraints Spring rush, two crews, a rural county
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Your records Open quotes, booked jobs, client history
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This morning's question The Bell framing quote went quiet. The follow up is drafted. Approve and send?
One system
One place. Yours and its.
Most business AI is a guest. It sits on top of a system somebody else built and sees only what that system agrees to show it.
ExecFlow is the records, the boards, the rules and the agents in one place. That is why an agent can finish a job here, because an agent that has to ask another product for permission can only ever suggest.
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Everyone gets their own view
A teammate sees the records, stages and agents you granted them, and nothing else.
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Agents are held to the same standard
An agent is refused any field you have not allowed it to read or write.
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It cannot delete your records
Agents have no way to delete a record, and cannot touch anything in the trash.
Most business AI
Separate products. It sees what they agree to show it.
ExecFlow
One system. Nothing to ask permission from.
Schedules
It keeps working when the office is closed.
- Agents run on the schedule you set, and the work is waiting for you in the morning.
- A record reaching a stage can start the agent it needs.
- If a run is cut short, it says so rather than calling it done.
- If the AI provider goes down, scheduled work waits and picks itself back up.
The agents work in a cloud workspace with a shell, a file system and a browser they drive, so the work arrives finished rather than described.
- Opened a browser and read the company site
- Pulled the last three jobs off the record
- Wrote the brief as a document
- Filed it against the account
- Staged the email. Did not send it.
After the yes
The work does not stop when they say yes.
Most business software is laid out to win the customer. There is no stage in it for doing the work.
Yet the stretch between winning a job and getting paid is where a small business quietly loses the most.
- A quote that needed one revision and got four.
- An install that slipped a week while nobody told the customer.
- Onboarding that somebody was holding in their head.
- The visit you promised, and nobody ever booked.
ExecFlow carries on past the close, in the same records and pipelines, with the same agents. Set how long a job may sit in a stage, and when it overstays, the rule flags it or starts the agent it needs.
How most business software is laid out
- Capture
- Nurture
- Close
- no stage for the work
- Review
ExecFlow carries on past the close
- Won
- Scheduled
- Installed
- Invoiced
- Paid
The install date moved and the customer has not heard from us. I drafted an update. Approve and send?
On record
Every decision on record. Every approval locked.
You work with it the way you would with a colleague: a draft, a change, a yes. Every step of that stays on the record it belongs to.
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Every record tells its story
What it is linked to, what happened to it, and when.
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Every change keeps what it replaced
When an agent updates a field, the value it replaced is kept.
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What you approve is what sends
The exact content is locked when you approve it. If it changes afterwards, it does not send.
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Follow up agent Tuesday, early
The quote has gone quiet. I drafted a follow up and attached the revised quote. It is waiting in your approvals.
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You Tuesday morning
Edited the second line so it reads less pushy. Approved.
History
- Draft staged for approval
- Edited by you
- Approved by you. Content locked.
- Sent. It matched what you approved.
Yours to shape
Extensible, adaptable, and set up for you.
ExecFlow arrives set up for your kind of business, and it grows by description rather than by configuration.
You're in charge. When you want to be.
Approve every send, step in anywhere, and stop everything with one switch.
Every email and postcard waits for someone on your team to approve it. The exact content approved is locked, so if anything changes afterwards, it does not send.
The inside work carries on without asking: research, drafts, updating records, moving a card to its next stage. Every change keeps the value it replaced.
New specialists are proposed, and you are the one who creates them. Set the hours agents work on their own, switch any schedule off, pause background work, or stop every agent at once.
- Approve.
- Edit.
- Reject.
- Pause.
- Stop.
For MSPs
A service desk runs the same loop.
On a ticket, the agent reads the client's past tickets and device records, writes up what it found, says what it could not check, and drafts the reply for your approval.
- Read four prior tickets at this client
- Pulled the workstation records on file
- Matched the pattern to a fix from March
- Could not confirm the licence state. Said so.
- Wrote the reply. Did not send it.
Questions
The ones people actually ask.
No. Every email and postcard waits for someone on your team to approve it, and that is enforced in the product rather than promised in a policy. The exact content approved is locked, so it cannot be changed afterwards and still go out.
Less than doing it. The work arrives drafted, in one ranked list, so approving is reading rather than writing. When a draft is wrong, correct the fact or the playbook behind it and the next one starts closer.
What you tell it, what you connect, and what it learns while it works. You can see what each agent remembers and how sure it is, then confirm it, pin it or correct it. The correction is what it uses from then on.
No. Bring your jobs, orders and client lists in from a spreadsheet and they become live records. Approved email goes out from your own mailbox once it is connected. The intent is to be the place the work gets decided, not to make you re enter your business somewhere new.
You see it before a customer does, because nothing is sent until someone approves it. Correct the fact or the playbook behind it, and it uses the correction from then on.
An owner with a few people, enough moving parts that things slip, and no appetite for a rollout. If you already have an operations person whose whole job is chasing the loop, this is for them too, and they will know within a morning whether it helps.
While it is in beta, pricing is a conversation with a person who has seen your business, because what the agents are worth to you depends entirely on what is currently slipping through.
Executive expertise that executes.
Show us the loop that keeps slipping.
ExecFlow is in beta with a small group of early testers. Bring the loop that keeps slipping in your business, and we will show you what this looks like against your own records rather than a demo tenant.